Generate invoices in seconds with PayPilot.
A desktop-first invoice generator for freelancers, agencies and businesses. Works offline, exports to 5+ formats and keeps all data safely on your machine.
Invoice #0189
Due: 05 Dec 2025| Description | Qty | Rate | Tax | Total |
|---|---|---|---|---|
| UI Design | 12 | $80 | 18% | $1,134 |
| Development | 20 | $90 | 18% | $2,124 |
Everything you need to ship invoices fast.
PayPilot keeps your workflow simple: prepare, preview and send invoices — all from a single clean interface that runs directly on your desktop.
Invoice creation workflow
Multi-step invoice builder with separate Bill From and Bill To sections and real-time preview.
- Guided wizard-style interface
- Automatic invoice numbers & dates
- Custom fields for VAT, IDs, registration numbers
- Individual tax per line item
Save, load & work offline
All invoices are stored locally. No sign-up, no cloud database, no subscription — your invoices stay with you.
- Local storage based history
- Instant load of previous invoices
- Reset and start fresh in one click
- Works even without internet
Templates, themes & exports
Choose between multiple templates, adapt the theme to your brand and export data to any workflow you already use.
- 2 modern invoice templates
- Custom theme colors
- Export to PDF, JSON, XLSX, CSV, XML
- Send PDFs via email (SMTP / Nodemailer)
International by default
PayPilot includes internationalization and locale-aware formatting, making invoices readable in the languages and formats your clients expect.
- Multi-language UI (i18n-ready)
- Localized date & currency formatting
- Supports global VAT / tax fields
- Perfect for cross-border invoicing
Built with modern tech
Crafted with Next.js, TypeScript, Shadcn UI, Tailwind, Zod, Puppeteer & Nodemailer — developer-friendly and easy to extend for custom needs.
From solo freelancers to growing teams.
PayPilot is designed to work whether you’re sending a single invoice a month or managing hundreds across multiple clients and currencies.
Freelancers & creators
Designers, developers, editors, coaches and tutors who need professional invoices without learning a full accounting system.
- Brand-aligned templates
- One-time license — no subscriptions
- Exports that plug into your accountant’s tools
Agencies & small businesses
Studios, agencies, service providers and local businesses that bill clients in multiple countries and currencies.
- Multi-client management
- International tax fields built-in
- Live preview for zero surprises
Consultants & contractors
Independent consultants, technicians and contractors who want fast, accurate and legible invoices for every job.
- Save templates for recurring work
- Offline support for on-site billing
- Perfect for fixed-fee or hourly jobs
Different from traditional invoice tools.
Most invoice tools lock data into their cloud and force your clients into their flows. PayPilot keeps everything local, private and under your control.
1. No account required
There’s no signup wall. Install PayPilot, open it and start creating invoices immediately — ideal for white-label deployments and internal tools.
2. Local-first & privacy-focused
PayPilot stores data locally rather than on third-party servers. This minimizes risk, simplifies compliance and keeps your client data exactly where you want it.
3. Multi-format exports
Instead of locking you into PDF-only exports, PayPilot supports PDF, JSON, XLSX, CSV and XML so you can integrate with accounting tools, automations and custom pipelines.
4. Real-time preview & theming
The invoice preview updates as you type, so what you see is exactly what your client receives. Use built-in templates or theme it to your brand.
Trusted by teams in 20+ countries.
PayPilot is built for international work. Below is a sample of regions where early customers are already issuing invoices using the platform.
Teams love how fast PayPilot feels.
Here’s what early adopters across different regions are saying about PayPilot as their daily invoice tool.
“It seriously cut our invoice time in half. We export XLSX straight into our accounting sheet and send PDFs in one click.”
“I love that everything is stored locally. No logins, no dashboards to manage — just open, bill and send.”
“We work with clients in five countries. PayPilot’s multi-currency support and real-time preview keep every invoice consistent.”
“The export formats are a game changer. We plug JSON into our internal tools and still keep a clean PDF for clients.”
“PayPilot feels like a premium white-label product. We deploy it for clients with their branding and they love the simplicity.”
Request a tailored PayPilot demo.
Planning to use PayPilot as a white-label invoice engine for your clients? Share a few details and we’ll respond with pricing and a guided demo.
Frequently asked questions.
A few common questions around licensing, privacy and compatibility. For anything else, drop us an email at paypilotltd@gmail.com.